SOUTH CAROLINA SWIMMING COACHES ASSOCIATION

 

(SCSCA)

CONSTITUTION

I. NAME: South Carolina Swimming Coaches Association (SCSCA)

II. PURPOSE: The purpose of this organization is to work for excellence in conduct and participation of high school swimming in South Carolina.

III. STATEMENT OF REGULATION: 
A. This Constitution with its by-laws and amendments must adhere to all rules and regulations of the South Carolina High School League. Where there is a conflict, League rules will prevail.

B. This organization is a member of the South Carolina Athletic Coaches Association (SCACA) and will adhere to all rules and regulations of the SCACA. Where there is a conflict, SCACA rules will prevail.

IV. MEMBERSHIP:
A. Membership is open to members of the South Carolina Athletic Coaches Association.

B. Members must observe the rules established by the High School League.

 
C. Dues are $5.00 and must be paid between the summer meeting and December 10th. Dues are renewable on the date of the summer meeting.

V. OFFICERS:
A. Officers are elected to serve two year terms beginning immediately after the summer meeting.

B. President:
1. Oversees the operation of the association.
2. Conducts business at meetings.
3. Coordinates the efforts of the vice presidents.
4. Is responsible for the conduct of the State Swim Meet.
5. Appoints committees.

6. Cannot serve more than 2 consecutive terms.

7. The President must be elected from on the previous existing Vice-Presidents when possible.

C. Vice Presidents:
1. There shall be three vice presidents.
2. Upper State Vice President - responsible for Regions I and II.
3. Mid-State Vice President - responsible for Regions III and IV.
4. Lower State Vice President - responsible for Regions V, VI, and VII.
5. Duties of vice presidents:

a) Responsible for getting information to the coaches in their respective regions.
b) Responsible for coordinating the officials who will work the State Swim Meet.
c) Special duties that are assigned by the President.

 
D. Secretary/Treasurer:
1. Notify members of scheduled meetings.
2. Keep and read minutes.
3. File copies of committee reports.
4. Handle correspondence.
5. Handle all the organization's finances.
6. Prepares financial reports and project annual budget.
7. Keep record of income and expenses.

E. Election of Officers:
1. Officers will be elected at the July meeting in all even numbered years.
2. Nominees for all offices will be selected by a nomination committee appointed by the president. Nominations may be made from the floor on the day of the elections.
3. Nominees for president should come from the present officers whenever possible.
4. The secretary/treasurer will be selected by the new president from the current nominees and approved by the membership.
5. Officers may be re-elected for the same or different offices.

F. Resignation of Officers:
1. All offices vacated by the resignation of an officer, other than the president, shall be filled by appointment from the president. The appointment will last only until the next election.

2. In the case of the resignation of the president, the vice-presidents shall become a committee to appoint another president meeting. The membership at the meeting must approve the appointment or nominate and elect another president to serve until the next regular election.

VI. COMMITTEES:
Committees may be appointed by the president or elected by the membership.

VII. AMENDMENTS:
Amendments may be made by the vote of the majority of those members present.

VIII. MEETINGS:
A. A summer meeting will be held in conjunction with the annual South Carolina Athletic Coaches Association Meeting (SCACA) held in late July.

B. The winter meeting will be held in late October or early November.

D. A spring meeting will possibly be held in May.

E. All business to be conducted at a meeting must be submitted to an officer at least one month in advance.

IX. SCSCA COACH OF THE YEAR:
A. The coach of the winning teams at the state meet will be declared Coach of the Year for each classification and gender; provided he/she is a member of the association.

B. If the winning coach is not a member of this association, then the award will go to the coach of the second place team, and then the third place team if needed.

C. If none of the top three team coaches are members, then no award will be given.

D. Membership must be paid before the season begins and/or during the open enrollment period.

E. These awards will be presented at the next SCSCA meeting.

X. SCACA COACH OF THE YEAR:
A. Nominees will be the SCSCA Coach of the Year recipients.

B. The president will put all nominees on a ballot and give to all members present at the annual Winter Meeting.

C. Members will vote for one boys' coach and one girls' coach and return their ballot to the president before leaving the annual Winter Meeting.

D. These awards will be presented at the General Meeting of the SCACA in July.

XI. ALL-STATE AWARDS
All-State will be selected after the High School State Championship Meet. The results from that meet will determine the candidates.

A. Any swimmer receiving a medal in an individual event for 1st, 2nd, or 3rd place will be an All-State athlete.

B. Any swimmer receiving a medal in a relay event for 1st, 2nd, or 3rd place will be an All-State athlete.

C. In the event of a tie for 3rd place, both athletes and/or teams will be eligible for All-State.